Please prepare the artwork for your poster following the guidelines detailed below. 

For APAIE 2026, posters will be displayed in a traditional printed format.
Posters will not be displayed digitally/virtually and there is no requirement to pre-submit your poster.

All poster authors are responsible for printing and preparing their posters prior to their arrival at the HKCEC venue.

Please note, the APAIE 2026 event organisers will not be able to print your poster onsite.

The poster should be self-explanatory, so you are free to supplement and discuss points raised by viewers. When designing your poster content, consider elements that will catch the attention of delegates who are viewing your poster from a distance. 

Poster format
The official poster size is A0, portrait (1189mm high and 841mm wide – maximum size).
Each poster is permitted a single page, 1 x A0 display.
You are required to prepare your poster in the correct sizing i.e. it is not suitable to prepare multiple smaller size sheets to display.

Poster template
It is recommended that all poster presenters use the official presentation template (above) when preparing their poster. This template is already in the A0, portrait style and indicates key details to be included.

Only 1 slide per poster is permitted, multiple slides will not be accepted
The layout of the poster template is an example for you to follow. However, presenters are free to use the space within the template as they wish.

The following items are mandatory and must be included:

• APAIE 2026 details at the top and bottom of the template must remain, including the instructions at the bottom to access poster details on the app.
• Title of presentation
• Stream of presentation
• Author information (full name, job title, organisation, country/region)

This template has been configured to be the correct size for your poster display – A0 portrait style.

Your display should be self-explanatory

Do not present too many details on the poster, instead be prepared to discuss points with participants

All text, lettering, diagrams and photographs should be large enough to be legible at a distance of 1.5m

Lettering for titles should be 24 point minimum and preferably in Arial font

It is recommended you use figures, charts and graphics, and avoid too much text

Text appearing on the poster is to be written in English

Aim to put across a simple message in an eye-catching manner

To add interactivity to your poster presentation, scan the QR code for helpful tips and ideas:

Poster printing service
A poster printing and delivery service is available for APAIE 2026 poster authors. Posters submitted through the official portal will be printed and delivered directly to the Hong Kong Convention and Exhibition Centre for collection during the conference.

For detailed specifications, pricing, and submission instructions, please contact the APAIE Program Coordinator

Important: To use this poster printing service, please ensure to upload your poster by Saturday 10 January 2026. 

Please be aware that the APAIE 2026 Conference takes place shortly after the Lunar New Year holidays in Hong Kong, which fall on 17–19 February 2026. Celebrations often extend beyond this period, sometimes up to two weeks.
During this period, many local businesses, including printing companies, may have reduced operating hours or may be closed for several days. We strongly recommend that all poster authors plan ahead and confirm printing arrangements well in advance to avoid any last-minute issues.

Disclaimer: The APAIE 2026 Professional Conference Organisers cannot be held responsible for any changes in opening hours, closures, or service availability of printing companies or other local businesses during the Lunar New Year period.

Poster display and discussion
Your poster will be on display in the Exhibition Hall from 08:30 on Tuesday 24 February until 14:45 Thursday 26 February.

Posters must be displayed by Tuesday 24 February at 11:00. Any posters not on display by this time will be considered withdrawn. Please note that poster authors who are no longer eligible for the speaker registration rate will have their registration status updated to “delegate” and will be invoiced the difference in registration fees, which amounts to USD100.

Poster discussions
Poster discussions are scheduled during the networking lunch breaks from 11:30–12:30 each day, and the afternoon break from 14:55 – 15:55 on Tuesday and Wednesday. Each poster author will be allocated to one of the four (4) poster discussion times.
Poster authors are required to stand by their work during their assigned discussion time to engage directly with delegates to discuss their work.

Promoting your poster
It is important you promote your poster discussion time through your networks and social media channels and invite your fellow delegates to join you to discuss your poster content in more detail. 

Poster collection
At the completion of the conference, should you wish to keep your poster, please collect it between 14:45 – 15:30.  Any posters not collected by 16:00 hours on Thursday 26 February 2026 will be discarded.

For any queries, please contact us at program@apaie.net