Late order surcharges will be applied to additional exhibitor orders submitted to MITEC. The MITEC Exhibitor Online Order deadlines are as follows:

3. 1. Orders must be submitted by 5 March 2027 (normal price as per online forms).
   2. Order received on 6 March 2027 to 12 March 2027 will incur additional 20% surcharge for late order.
   3. Orders received on 13 March 2027 to 19 March 2027 will incur additional 50% surcharge for late order.
   4. Orders received on 20 March 2027 to 24 March 2027 will incur additional 100% surcharge for last minute orders onsite.
   5. NOTE: Except for Stand Catering and Pack Meals orders - the ordering period will close on 10 March 2027 before 1800 hrs.

Malaysia International Trade and Exhibition Centre (MITEC)

The venue for APAIE 2027 is the Malaysia International Trade and Exhibition Centre (MITEC), located within the Jalan Duta Government Complex in Kuala Lumpur.

The exhibition will be held in Halls 9–11, on Level 3. Registration will also be on Level 3, outside the Ballroom 2. Conference concurrent sessions will be held in the rooms located on Level 1A.

The live exhibition floor plan can be found below:

Information on how to travel to MITEC can be found on the Conference Venue page.

All personnel arriving onsite must be registered. As a sponsor and/or exhibitor, you are entitled to a number of complimentary registrations as per the sponsorship package or number of booths confirmed.

Each sponsor and/or exhibitor organisation will receive a registration code, which can be distributed to your assigned delegates to submit their complimentary registration using the Registration Form.

If you require additional registrations, please contact sponex@apaie.net to enquire about availability.

Registrations must be submitted by Friday 5 February 2027.

Registration instructions

1. Visit the APAIE 2027 Conference and Exhibition Registration Form.

   

2. Enter the email address to be used for the registration. A unique email address must be provided, and all details must be submitted within 20 minutes.

   

3. Provide consent for the relevant categories and enter your personal contact details.
4. Under Registration Classification, select Sponsor or Exhibitor.

   

5. Select the registration category on the next page, and enter the discount code provided in your confirmation email.

   

6. Indicate your attendance at the Welcome Reception and any optional add-ons, such as pre-conference workshops and post-conference campus tours (additional charges may apply).
7. Finalise your registration by checking all the details provided, and process payment for any optional add-ons.
8. Submit your registration and receive the confirmation email.

Accommodation

Preferential accommodation rates are being negotiated for APAIE 2027 at selected hotels in Kuala Lumpur.

A complimentary shuttle bus service will be provided from selected hotel locations to MITEC. Details will be provided to attendees once confirmed.

For the full list of hotels, please visit the Accommodation page.

It is recommended that you hold a current public liability insurance policy for your participation in the exhibition. The minimum coverage for local requirements is MYR $1,000,000.

To submit your Certificate of Currency (CoC), please upload it to the Exhibition Portal, or email a copy to sponex@apaie.net.

All CoCs must be submitted by Friday 5 February 2027.

If you require any assistance with purchasing an insurance for APAIE 2027, please contact Pico International for a quotation.

Deliveries are only permitted during the official move-in and move-out periods, unless prior arrangements have been made with MITEC or the Conference Managers. Any item delivered outside these periods without prior arrangement will be removed from MITEC's premises at the exhibitor's expense.

Goods must be delivered to the Main Delivery Gate at West Gate, and from there to the Hall 9–11 loading dock.

Loading dock operational hours are 07:00–23:59 during move-in. If you are using an external freight forwarding company, see the delivery timings below.

APAIE 2027 official freight forwarder

An official freight forwarding partner will be engaged to assist and streamline your exhibition logistics. Booking details and documentation will be shared here once confirmed.

Using external freight forwarding companies

If you are using an external freight forwarding company, deliveries can only be made during exhibitor move-in, 13:00–17:00 on Sunday 21 March 2027.

MITEC and the APAIE Conference Managers will not accept or take responsibility for any courier shipments consigned to the exhibitor.

Please ensure all items are clearly labelled with the event name, organisation name, booth number and contact details.

Exhibitors and contractors will not be allowed into the exhibition halls during move-in unless a high-visibility vest and appropriate PPE (such as closed-toe shoes) are worn. Anyone not complying will be refused entry until properly equipped.

• No children under the age of 16 are allowed during bump-in and bump-out.
• No alcohol can be consumed during bump-in or bump-out.
• Exhibitors involved in hand-held item move-in on Sunday 21 March from 13:00–17:00 must present a valid name badge to enter the exhibition halls.

The loading dock is accessible via the Main Delivery Gate at West Gate. From there, head straight to Loading Bay 9–11 (direct access into Halls 9–11).

• Vehicles may park for 30 minutes for loading and unloading, with the engine switched off.
• No vehicles may park at the loading dock overnight, or during conference days, without prior approval from the MITEC Security Department.
• Loading dock roller door dimensions: 4.6 m H × 8 m W.

All non-official contractors and exhibitors requiring loading dock access must have a Vehicle Entry Permit (VEP). VEPs will be issued and managed by Pico International closer to the event date.

Exhibitors and contractors (including external freight forwarders and external stand builders) may be held in a holding area to allow for effective traffic management.

No equipment or pallets are to be left in the loading dock. Unauthorised items will be disposed of without further notice.

No storage is permitted within the exhibition hall or behind the booth for safety reasons. Exhibitors that require storage need to accommodate a storage area within their designated booth space. Lockable cupboards are advised for security.

MITEC provides general venue security during APAIE 2027. Exhibitors may order additional security for their booth from the MITEC in-house security service, at a fee. Visit the MITEC Exhibitor Order Portal for more information.

All staff from the sponsor or exhibitor organisation must be registered to attend the APAIE 2027 Conference and Exhibition with an appropriate registration type.  

For sponsors, hosted speakers for the sponsored program (such as APAIE Theatre and Breakfast Seminar sessions) must also be registered. Suitable registration types for hosted speakers include full delegate, sponsor registration and exhibitor registrations for sponsors with an exhibition presence.  

No solicitation is allowed, without agreement from the communication’s recipient, through the APAIE 2027 Conference and Exhibition app or provided emails on the APAIE 2027 delegate list.  

Consent for sponsor/ exhibitor communication with individual APAIE 2027 delegates is taken as received through the delegate sharing their details with the sponsor, or agreeing to connect with the sponsor/ exhibitor through the conference app (QR-code scanning).  

Staff and sub-contractors of sponsors/ exhibitors are considered representatives of the sponsor/ exhibitor, and any inappropriate behaviour of the individual will be the responsibility of the sponsor/ exhibitor. 

All staff from the sponsor/ exhibitor organisations must act appropriately towards one another and APAIE 2027 delegates and staff.

Where possible, sponsor/ exhibitor organisations are to nominate one or two key contacts as representatives to liaise with the APAIE 2027 Sponsorship and Exhibition Managers on all entitlements in the lead up to the conference. The representative is to be responsible for communicating to all organisational staff the process and updates from the APAIE 2027 Sponsorship and Exhibition Managers. Where possible, avoid having multiple representatives within the same organisation working with the APAIE 2027 Sponsorship and Exhibition Managers, to allow for clear and consistent messaging.  

Unsolicited promotional items that are placed outside of the allocated exhibition booth space, including but not limited to flyers, mascot characters and other branded merchandise, is not permitted. The APAIE 2027 Sponsorship and Exhibition Managers reserve the right to issue a warning and ask you to remove any display items we deem as unacceptable.

Pico International is the official stand builder for the APAIE 2027 Conference and Exhibition.

Pico International will send the link, username and password for the Online Exhibitor Concierge within 14 days of your confirmation as an exhibitor. Please use the portal to complete the forms for your stand requirements, including fascia and signage, lighting and power, stand modifications, and additional or modified furniture.

All shell scheme orders must be submitted by Monday 22 February 2027.

Size: 3 m L × 2 m D × 2.5 m H. Diagrams are for illustrative purposes only. For your specific stand size, please refer to your show floor plan.

Booth entitlements

For space only booths, a custom design must be erected on the floor space. Please follow these guidelines for custom builds:

1. The maximum booth height must not exceed 4 metres.
2. All stands are required to have corner guards or rounded edges. Any elevated flooring in the stand design must feature a gentle slope with no sharp corners. Caution tape, at your own cost, is required at all floor edging that may cause a hazard to delegates.
3. No solid walls or full partitions are to be built on the perimeter of a space only or island booth.
4. Partition walls along the perimeter should not cover more than 40% of the length, and inside partitions must not obstruct the view or aesthetics of adjoining booths.
5. Free-standing space only exhibitors must maintain a minimum of 60% transparency across the space to enhance visibility of neighbouring exhibitors.
6. All partition walls above 2.5 m that face neighbouring booths or aisles must be cladded and painted with a white finish.
7. Booths with a minimum footprint of 24 sqm are welcome to rig within the airspace above their stand. MITEC holds exclusive truss and hoist rights for all exhibitions. The minimum ceiling height for rigging is 5 m to allow for sight lines, and the maximum weight per hanging point is 500 kg per square metre on the mother truss. Any booth with a rigging structure must also submit a Professional Engineer (PE) endorsement. Rigging details must be submitted at least 30 days before the move-in date for review, approval and quotation. Submissions received less than 14 days before move-in will incur an additional 20% surcharge from MITEC.
8. Any door in the stand that does not provide an alternative means of egress must have a "NO ENTRY" sign affixed to it.
9. Only water-based paints are allowed onsite. Washing paint brushes in MITEC toilet facilities is strictly prohibited.
10. If fabric is used in the booth design, please have its fire-retardant certificate available onsite as proof. Fabrics and materials treated with fire-resistant solutions should not be painted over with water-based paints.
11. No multi-level structures may be built on the purchased exhibition space.
12. Transporting, assembling, dismantling and removing stands for space only exhibitors is the responsibility of the exhibitor's stand builder. All such work must be carried out within the build times specified in this manual, unless prior approval has been given.
13. Custom stand builders are responsible for removing their own building waste and off-cuts from the venue at the end of each day.

Custom stand approval process

1. The exhibitor or custom stand builder submits stand plans to sponex@apaie.net.
2. The APAIE Sponsorship and Exhibition Managers provide feedback against the custom stand guidelines.
3. The APAIE Sponsorship and Exhibition Managers pass the plans to MITEC for secondary review.
4. The APAIE Sponsorship and Exhibition Managers advise the exhibitor or stand builder of the approval status and any comments from MITEC.

All custom stand designs must be approved by both the APAIE Sponsorship and Exhibition Managers and MITEC. Please email your plans to sponex@apaie.net by Friday 22 January 2027. Your submission must include:

• Detailed scale drawing with proposed 3D design, dimensions and height, including plan views and side elevations (professional drawings, no hand sketches)
• Description of materials to be used for the stand construction, with full measurements
• A plan showing the stand's location within the exhibition
• A risk assessment, including fire hazards, and a method statement
• Flooring type and dimensions
• Rigged banner hanging details, including rigging plot and weight load calculation (if applicable)

Booth entitlements

Catering

MITEC has exclusive catering rights for all events at the venue. External caterers are strictly not permitted.

MITEC reserves the right to confiscate any food and beverages delivered without approval or corkage payment, and may hold them until requirements are met. Consumption of outside food and beverages is strictly prohibited within the building.

To request additional catering, visit the MITEC Exhibitor Order Portal and search for APAIE 2027 under the event name.

Hosted booth receptions and VIP visits

As an exhibitor, you are welcome to host a networking reception at your booth within the exhibition opening hours.

All hosted booth receptions must be forwarded to sponex@apaie.net for approval. Unsolicited receptions or functions that are held in competition with the APAIE Conference and Exhibition program is not permitted.

To organise catering and beverages, request a quotation via the MITEC Exhibitor Order Portal. Once your order is submitted, email sponex@apaie.net with:

• Exhibitor name
• Booth location/number
• Reception date and time

Serving alcohol at APAIE 2027 is not permitted due to local customs.

For any VIP visits, during a hosted reception or at other times, please email sponex@apaie.net with:

• Exhibitor name
• Booth location/number
• VIP name(s)
• VIP visit date and time

The APAIE Sponsorship and Exhibition Managers will review your VIP visit request and respond accordingly.

Internet

MITEC provides complimentary wireless internet at 8 Mbps (shared), but signal cannot be guaranteed. Exhibitors can order individual connections with greater bandwidth from the MITEC Exhibitor Order Portal by Friday 5 March 2027.

Parking

MITEC's car park is an automated system managed by an external operator.

Electric vehicle (EV) parking and charging: three EV charging bays are available in Basement 1 near the centre escalators. Scan the QR code at the machine and pay by QR code or bank card.

Login details to the conference app will be sent out separately, closer to the event date. The conference app will provide all delegates (including sponsors and exhibitors) the ability to view the conference program, floor plans, create connections through name badge scanning, and meeting scheduling.

Lead-tracking technology will be provided to registered sponsors and exhibitors, so you leave with a record of your customer interactions to follow up after the event. All exhibitors will receive a unique login to the conference app, which gives access to the lead-tracking function. This specific function is not available to regular conference delegates.

If anyone from your delegation is registered as a delegate, please email sponex@apaie.net so we can allocate them to your exhibitor organisation profile. Anyone not allocated to an organisation profile will not be able to access lead tracking.

All attendees will have an individual QR code on their name badge. When you are onsite, you can scan delegates' QR codes, and recorded leads are collected in a GDPR-compliant, exportable CSV file.

Please follow the below instructions to activate and access lead capture:

1. Download the APAIE 2027 Conference and Exhibition app.
2. Login to the app - Once downloaded, login using the email used for the registration, then select 'Send me a login link'. You will receive an email from MCI Australia, and select 'Authorise Login' to log onto the app.
   Upon your initial log in, you will need to set a password and select the relevant privacy settings. Please note that you must have your own unique email address to log in.
3. Accept team invitation - Select 'My Event' on the bottom panel, and select 'Accept Team Invitation' to join your exhibitor team.
   You will not be able to access lead capture if you don't accept the team invitation.
4. Scan delegates - From here, select 'Scan' to start scanning the QR codes on delegate name badges. Please hold name badges roughly 20cm from your device camera, and green screen will indicate a successful scan. Click 'Continue scanning' to scan another delegate, or 'View Profile' to add notes and view attendee's details.
5. Export leads - You can export a list of your captured leads at any time. To do this select 'My Event', then go to 'View All Leads' before selecting 'Download Leads' on the top banner. Exportable leads will include the following information:
   1. First name
   2. Last name
   3. Organisation
   4. Position
   5. Email address
   6. Contact number (if provided)
   7. Country/region
   8. Lead scanned date and time
   9. Name of representative who scanned the lead
   10. Responses against qualifying questions (completed by the representative)
6. Add qualifying questions - You can also customise qualifying questions by going to 'View Company Portal' and select 'Qualifying Questions'. To enter the responses against the qualifying questions after scanning an attendee's name badge, select 'View Profile' and select 'Manage Qualifying Questions'.

To have lead tracking set up before you arrive, please complete the allocation of registrations by Friday 5 February 2027.

If you are organising a Regional Pavilion, please provide a list of participating co-exhibitors using the following format:

To ensure all co-exhibitors are listed on the website and in the conference app, please submit co-exhibitor information by Friday 5 February 2027.

Please upload a short 50-word company profile (including a contact email address) and a high-resolution logo (.JPG) through the Exhibition Portal, or email them to sponex@apaie.net. The link to your Exhibition Portal is in your confirmation email.

This information will be used in the exhibitor listing in the conference app.

For sponsors, please also email your logo as an EPS/AI vector file to sponex@apaie.net, as this format is required for all printed signage.

Exhibitors and contractors will not be allowed into the exhibition halls during move-out unless a high-visibility vest and appropriate PPE (such as closed-toe shoes) are worn. Anyone not complying will be refused entry until properly equipped.

Please ensure at least one staff member is rostered on during move-out, or while any product or equipment remains on your stand. The Conference Managers and MITEC take no responsibility for these items, and we strongly advise having a representative present.

Exhibitors must make adequate arrangements to remove rubbish from their stand at the end of the exhibition. Exhibitors who fail to remove waste will be charged for additional cleaning and any other costs incurred.

The exhibition closes at 15:45 on Wednesday 24 March 2027. All items must be removed from MITEC by 23:59.

Make sure all boxes are marked and your consignment note for the courier is completed and attached. The venue and Conference Managers will not complete or sign courier documents.

If you have organised freight collection and delivery through the official freight forwarder, please use their outgoing labels and documentation so their team can sort and collect your packages from your stand.

Outgoing freight must be organised before you leave. Please ensure you have:

• Labelled your freight correctly (return address, contact name, phone number, item numbers, etc.)
• Organised freight pick-up with your freight company
• Completed your consignment note for the courier

Any items not organised for pick-up by 23:59 on Wednesday 24 March 2027 will be discarded at an additional cost.