You will need to complete a number of forms and requirements to the different service providers by the deadlines indicated below. Failure to do so may result in our inability to provide the appropriate service/s.
Please disregard any items that are not relevant to your exhibitor package.
| Item | Deadline | Submission Instructions | |
|---|---|---|---|
| General Requirements | |||
| Company profile and logo | Due ASAP | Please email these to sponex@apaie.net | |
| Public Liability Certificate of Insurance | Monday 12 January 2026 | Please email this to sponex@apaie.net | |
| Registration | |||
| Exhibitor Registration | Tuesday 27 January 2026 | Complete through your APAIE 2026 Registration Portal. Information on how to register will be shared soon. | |
| Exhibition Booths | |||
| Shell Scheme fascia and structure confirmation | Monday 12 January 2026 | Submit to ISS Vision | |
| Space Only custom stand drawings | Monday 12 January 2026 | Please email this to sponex@apaie.net | |
| Turnkey structure confirmation | Monday 12 January 2026 | Submit to ISS Vision | |
| Rigging Information | Friday 23 January 2026 | Please email this to sponex@apaie.net | |
| Freight Forwarding | |||
| Seafreight documents | Tuesday 27 January 2026 | You are encouraged to contact APT Showfreight Limited as soon as you have confirmed your exhibition booth to ensure you are provided with accurate deadlines for your location. | |
| Airfreight documents | Tuesday 3 February 2026 | You are encouraged to contact APT Showfreight Limited as soon as you have confirmed your exhibition booth to ensure you are provided with accurate deadlines for your location. | |
| Delivery of items to HKCEC | Must not be delivered before Monday 22 February 2026 | If you are using your own transport provider, APT Showfreight Limited and the HKCEC are unable to sign for goods on your behalf. Please ensure you make arrangements with your transport provider and ensure you have a representative onsite at the time of delivery. | |
| Collection of items from HKCEC | Must be collected by 1600 on Thursday 26 February 2026 | Important: There are no exceptions to the deadline for collection. Any items left after this time will be discarded by the venue. | |
| Catering | |||
| Ordering catering for your exhibition booth | 10 working days prior to the event | Complete the Booth Order Form and send it to gloriayee@hkcec.com and chesterleung@hkcec.com | |
| Pre-order lunch box | Order before Monday 26 January 2026 | Order via the online platform. Please visit the Stand Catering page for the password. |